Digital Lettering System (DLS)

Professionalism
Automated.

Replace paper-based workflows with a role-based digital solution. From auto-generated reference numbers to digital stamps and minutes management.

Authentic Document

Auto-Generated Ref No.

HBCC/HR/EXP/2026-001

Drafted Manager Approved Pending Final Stamp

System Core Features

Record and track meeting minutes digitally with auto-distribution to attendees.

Dynamic generation of work experience letters based on staff employment history.

Secure integration with Staff IDs for scanning and document authentication.

Unique tracking IDs for every document for instant retrieval from the archive.

Every action—from viewing a draft to applying a digital stamp—is logged. This ensures total transparency and accountability within the Record Office.

User Modification Tracking

Know exactly who edited which paragraph and when.

Digital File Attachments

Store supporting PDFs and evidence alongside official letters.

Manager (Approval & Stamps)

Staff (Drafting & Retrieval)

Guest (View Only via QR)

Empower your team with self-service document generation directly from their Staff Profile.

Instantly generate a formal experience letter with digital verification.

Access your digital identification and signature credentials securely.